Employment

Event Specialist

Reports to: Executive Director

Job Description: The Event Specialist is responsible for managing special events and weddings along with marketing these program areas.  The candidate will work closely with the staff to promote other program areas.  The Event Specialist will engage volunteers to assist with planning and holding events. The candidate will be expected to interact with the public and provide exceptional customer service.

 

Responsibilities

  • Plan, design and produce events
  • Manage weddings and the details associated with events
  • Manage rental business for buildings and grounds
  • Liaise with clients to identify their needs and to ensure customer satisfaction
  • Provide feedback and reports for board meetings and other meetings
  • Propose ideas to improve services and event quality
  • Work with volunteers to organize fundraising events
  • Ensure compliance with insurance, legal, health and safety obligations
  • Schedule staff and volunteers and coordinate their activities to support events
  • Proactively handle any arising issues and troubleshoot any emerging problems
  • Conduct pre- and post – event evaluations and report on outcomes
  • Research and identify new event and program opportunities
  • Work directly with the Executive Director assisting with daily operations
  • Produce the Arboretum’s newsletter and e-newsletter
  • Manage special event and marketing interns
  • Responsible for Arboretum’s marketing effort (social media, media releases, etc.)
  • Produce flyers and brochures

 

 

 

Education and Experiences

  • BS in Event Management or related field
  • Proven event management experience
  • Excellent time management and communication skills
  • Sales skills and ability to build productive business relationships
  • Ability to manage multiple projects independently
  • MS Office, PowerPoint, Adobe and Excel proficiency

Requirements

  • Full time position – 40 hours per week. Willing to work non-traditional business hours including evenings, weekends and holidays.
  • Must have an Iowa Driver’s License

 

Send cover letter, resume and three references to Mark Schneider at info@iowaarboretum.org

 

 

Special Events Intern

 Program Objective:  The Special Events Intern will gain valuable experience developing, planning, managing and evaluating special events at a public garden. 

Description:   The intern will work closely with the Event Specialist and the Executive Director planning established events and researching new events for the arboretum.  The intern will be involved in marketing events and creating documents, brochures and other pieces to support events. 

Program Goal:  The intern will acquire the necessary knowledge, experience and skills needed to develop, plan, manage and evaluate special events in a public garden or nonprofit setting. 

Length of Internship: Semester (may be determined by the number of credit hours needed)

Qualifications:  The intern must be enrolled in a college or university program that offers a special event major/minor or related field.

 

Application Requirements: Send cover letter, resume and references to Mark Schneider at info@iowaarboretum.org

 

Marketing/Communication Intern

 

 

Program Objective:  The internship offers valuable experience in marketing and communications at a public horticultural facility. 

 

Description:   The intern will work closely with the Executive Director to develop a strong marketing and communications program.  The intern will work with different forms of social media.  They will also be involved with the other communication and marketing methods (newsletter, e-newsletter, social media).

 

Program Goal:  The intern will acquire and develop the necessary knowledge, experience and skills needed to communicate and provide information to the public. 

 

Length of Internship: Semester (may be determined by the number of credit hours needed)

 

Qualifications:  The intern must be enrolled in a college or university program that offers a marketing, special event major/minor or related field.

Application Requirements: Send cover letter, resume and references to Mark Schneider at info@iowaarboretum.org